How Venwiz Used Bought-Out Item Order Expediting to Cut Delivery Delays by 25 Days in a Thermal Power Project

   Overview:
A leading EPC company from Eastern India secured a PSU contract to install a thermal power plant in Maharashtra. The project involved managing multiple bought-out orders with delivery timelines ranging from 6 to 38 weeks. As commissioning milestones approached, delivery risks were increasing across suppliers. To safeguard project timelines and bring structure to post-PO execution, the EPC engaged Venwiz for bought-out order expediting.

Venwiz deployed 5 experienced expeditors to track 15 purchase orders across 13 vendors and 7 locations, strengthening supplier coordination, procurement control, and delivery predictability through a structured bought-out item expediting program.

Project Challenges : 

The project team faced growing schedule uncertainty due to limited visibility into vendor execution. 

Key risks included:

• Design & Approval Delays: Late drawings and pending approvals slowed manufacturing start dates. 
• Procurement & Material Constraints: PO delays and raw-material shortages disrupted the production schedule. 
• Vendor Capacity & Execution Gaps: Overcapacity, design revisions, and workflow bottlenecks affected 10 of 15 orders.
• Commercial & Payment Delays: Payment-related friction impacted supplier responsiveness and delivery reliability.

Together, these challenges led to delayed PO updates, reactive escalation, and rising risk of late delivery, directly impacting downstream project schedules.

Venwiz Solution: Structured Expediting & Milestone-Based Control

Venwiz implemented a structured bought-out order expediting framework, combining on-ground execution support with AI-driven milestone tracking through the Expediting OS (EOS) to restore predictability and control.

After understanding the core requirements of the project, Venwiz designed a custom, bought-out order expediting solution tailored to the project requirements. 

• Resource Deployment: Venwiz deployed 5 experienced expeditors across 7 manufacturing locations to provide continuous shopfloor visibility and real-time execution control for 13 vendors and 15 purchase orders.
• Dynamic Scope Management: Engagement scaled from one location to three based on execution.
• Multi-Stakeholder Coordination: Alignment between EPC teams, OEMs, and MSME suppliers for bought-out packages.
• Inspection & QA Facilitation: Timely inspection coordination as per QAP to enable dispatch readiness.
• Commercial Closure Support: Early engagement with decision-makers to unblock payment-linked execution risks reduced commercial and payment delays. 
• AI-Driven Visibility via Expediting OS: Predictive analytics, vendor progress tracking, and proactive risk alerts flagged potential delays. 

This ensured clear accountability, proactive escalation, and milestone-based delivery control across all packages.

Impact: Quantified Improvement in Delivery Progress

Conclusion

This engagement demonstrates how structured expediting and improved milestone visibility can ensure a multi-vendor thermal power project improves its performance outcomes. 

Venwiz combined planning discipline, on-ground expediting intelligence, and digital oversight to create a smooth execution flow across suppliers and purchase orders. This strengthened the client’s confidence and led to continued collaboration with Venwiz on future power and industrial projects.

Schedule a demo today to see how Venwiz can help you achieve on-time delivery for your projects.