How Technological Structure Expediting  Cuts Data Centre Delays by 22 Days

Project Overview : Our client, a leading EPC company within a large Indian conglomerate, was awarded a prefabricated data centre project for an American multinational technology company.

The project involved the execution of a large prefabricated steel superstructure under tight deadlines.

The scope of work included: 
• 45,000+ fabrication and dispatch milestones tracked 
• 13 tracking stages per assembly across 11 assembly types. 
• 76 MT of fabricated steel
• 19,391 components
• 3,471 prefabricated assemblies

Each assembly had to move through fabrication, inspection, painting, packing, and dispatch in a strict sequence aligned with the grid-specific on-site erection plan.

At this scale, traditional tracking and follow-ups were no longer sufficient. The client engaged Venwiz for technological structure expediting to introduce transparency, discipline, and milestone-based control across the entire supply chain.

Project Challenges 

Prefabricated data centre projects operate very differently from conventional construction. Steel is fabricated off-site, but erection happens grid by grid on site. What leaves the factory must match exactly what the site needs next.

As a result, the project presented a unique combination of scale, complexity, and sequencing pressure, outlined below :

1. Large-Scale Fabrication Complexity

With nearly 20,000 components and 3,500 assemblies passing through multiple stages (cutting, drilling, welding, inspection, and painting), traditional tracking methods were no longer viable. 

2. Grid-based erection dependencies

Fabrication output had to align with site-based erection at the site. Assemblies had to arrive at the site kitted and organized by grid number, rather than as bulk or loose components. 

3. Syncing Fabrication with Erection

A critical requirement was matching factory output (load numbers) with the on-site construction grid sequence. Discrepancies in dispatch risked idle manpower, equipment and project delays. 

4. Lack of Real-Time Visibility

Manually tracking over 45,000 milestones led to delayed bottleneck detection and reactive firefighting instead of proactive control.

Due to these challenges, it was clear that the client needed a digital framework to monitor progress across all assemblies, flag bottlenecks early and keep milestones on track.

What follows is how Venwiz’s Expediting Control Tower (VECTR) delivered that visibility onsite.

Venwiz’s Intelligent Supply Chain Expediting

Deployment of VECTR established a digital-first framework that moved beyond manual oversight and enabled 100% transparency on the shop floor.

1. Automated Data Structuring

Using Venwiz’s proprietary and custom automated tools, we auto-extracted BOMs from drawings and consolidated them load-wise. In 45 minutes, 45,000+ milestones were bulk uploaded, converting raw engineering data into an execution-ready tracking system.

2. Granular Digital Tracking

Using ExpeditingOS (EOS), the team mapped every assembly across 13 fabrication milestones right from cutting & drilling, welding, inspection, painting, packing, and dispatch. This created continuous visibility into production status, work-in-progress, and stage-wise bottlenecks across the project.

The dashboard below shows real-time project progress across assemblies and milestones :

The dashboard below shows how stage-wise issues and bottlenecks surfaced across the project lifecycle : 

3. Integrated Control Tower

The team used a digital visualization layer to bring structure and control to project planning through:

• Load-wise and grid-wise progress tracking across assemblies
• Visibility into priority numbers to guide manufacturing and dispatch sequencing
• Real-time dashboards to support informed, data-driven decisions

4. On-Ground Expediting

On-Ground expeditors monitored factory progress physically:

• Physically validated fabrication progress
• Monitored welding, drilling, and painting quality
• Tracked work-in-progress across stages
• Flagged production and capacity bottlenecks early
• Pushed verified updates into the system within 24-48 hours

This created a closed-loop execution system between shop-floor activity and digital control.

Venwiz Impact

Here is what our client (Project Director, Leading EPC Company) had to say about how Venwiz helped to optimize the project: 

By identifying and escalating production bottlenecks in time, the team achieved:

Conclusion

By digitizing 45,000+ milestones, Venwiz synchronized fabrication output with grid-based erection sequencing and tightly integrated on-ground expediting with real-time digital control. This enabled the client to eliminate rework, reduce manual coordination, and protect the project schedule.

More importantly, it shifted execution from reactive follow-ups to structured, data-backed control across the project lifecycle.

Schedule a demo today to see how Venwiz can help you achieve on-time delivery for your projects.